Student Training Guide
Access Degree Works
- Log in to MyGulfCoast with your MGCCC email address and password.
- Select Academic Profile under Widgets.
- Click View Degree Works.
THIS VIDEO TUTORIAL WILL BE UPDATED TO INCLUDE NEW LOGIN INSTRUCTIONS. PLEASE SEE DETAILS ABOVE TO LOG IN TO DEGREE WORKS.
Degree Works is an online advising tool to help you and your advisor monitor your progress toward degree completion. Degree Works matches your coursework (completed, currently enrolled, or registered for in the future) to your degree requirements in an easy-to-read worksheet that shows how the courses count toward degree requirements.
Degree Works is available to all students who currently attend or have been enrolled at one time from Fall 2018 forward. Degree Works is available to all degree-seeking undergraduate students. Advisors, faculty, and selected staff also have access to assist in advising and other support throughout your academic career.
Yes! You will need to create an active Plan in Degree Works first. Once you’ve done that, the classes in the Plan will automatically load into College Scheduler. In College Scheduler, you proceed as usual to select a class schedule and register. All of this is done through one log in to Web Services.
The information in Degree Works is refreshed nightly. Any changes made (e.g., grade changes or classes added/dropped) will be seen in Degree Works within 24 hours.
Students using VA benefits must declare a major by the end of their second semester. Courses must be required for your major. Students must follow the degree plan for their program exactly in order for courses to be eligible for certification. The VA will not recognize a general AA or AS degree plan as a major after the second semester. If a student is following an academic transfer program, the Military Benefits Processing Center will need a copy of the degree plan for the transfer college. Students following an MGCCC Career Technical program can follow the MGCCC program plan.
A Degree Works audit is a curriculum evaluation separated into blocks of information such as the general education, area of interest, and other requirements. Each block within the audit works as a checklist that is automatically updated when a requirement is met.
There could be several reasons why information in Degree Works is not up to date. Degree Works may not have been refreshed since a change was made; information is refreshed nightly. There could also be pending paperwork that has not been processed such as course substitution or change of program. If you have recently submitted other paperwork, visit your Web Services account or check with the Office of Admissions and Records.
Yes. Once grades have been officially posted at the end of the term, they are viewable in Degree Works. In-progress courses (courses you are currently taking or registered for) will show a grade of “IP.”
Yes, click on “course history” at the top of the audit for a list of courses taken at Mississippi Gulf Coast Community College as well as transfer and advanced placement courses that have been articulated to your transcript.
No. You should complete the “Change of Area of Interest” form in the Enrollment Services Office to change your area of interest.
Yes, but only after those courses are added to your MGCCC transcript. For AP score to be added, you must request official AP scores from the College Board. For transfer work, you must request an official transcript from any other college or university. Those scores and transcripts should be sent directly to MGCCC Office of Admissions and Records.
Your audit will outline courses needed to meet degree and area of interest requirements within each block. Clicking on individual courses will provide the course description, prerequisites, and show available courses if registration is open. You may click on “Plans” to enter future courses to see how they will apply toward your area of interest and to discuss with your Academic Advisor to be sure to stay on track for graduation.
Ask your academic advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:
- My area of interest is wrong on my audit.
- If you have not officially changed your area of interest, submit a “Change of Area of Interest” form through Enrollment Services.
- The requirements for my area of interest are wrong.
- Note the Catalog Year that appears on the area of interest requirements block of the audit. According to your official academic record, this is the catalog that you are following to complete your area of interest requirements. If you believe you should be using older or newer curriculum requirements, contact the Office of Admissions and Records.
- My transfer courses do not appear in the right place.
- If you are concerned about where a transfer course that should be applied in the audit, contact the Office of Admissions and Records.
- Classes are not applying in the right place.
- Degree Works uses a “best fit” approach to meet requirements, so classes may apply to different sections as you take more courses. For example, if your Lab Science class is being applied as a Fine Arts requirement, that’s an issue that needs to be corrected. If your fifth lab science class is being applied as an elective, that’s fine. If you have other questions, please contact your academic advisor or the Office of Admissions and Records.
- My advisor or school chair gave me permission to substitute a course, but it’s not showing on my audit.
- Check with your advisor to be sure the proper paperwork has been completed and submitted to the Dean of Teaching and Learning. Once substitutions are entered by the Office of Admissions and Records and a new audit has been run, the change will appear on the audit.
- Before registering for an upcoming semester
- After you register to ensure that the courses apply to your program requirements
- After grades are posted for each semester
- Any time changes are made to your schedule or area of interest
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official college academic record and provides a chronological list of courses completed and other academic information.
This is a wild card in Degree Works. For example, if the @ sign is followed by course numbers (@1000:2999), it means that you may take a course in any subject area within the specified course number range. In this case, any 1000- 2000-level course in any subject area is allowed.
If the @ sign is followed by “with attribute =” and a course subject prefix, it means you may take a course in any subject area with that prefix. For example, “with attribute = ENG” would mean any English course that starts with the prefix ENG is allowed.
You may have recently applied for admission and your application may not have been processed yet. New applicants should allow a few days for their records to be added to Degree Works. If you are a returning student, there are multiple possible issues. Contact the Office of Admissions and Records for assistance.
These are courses which were taken toward another area of interest or other “extra” courses that do not count toward the student’s current area of interest.
These are courses for which students have received “F”, “W”, “WP”, “WF” or “I” grades or grades which have been excluded from the GPA such as repeat courses.
These are courses which do not count toward the student’s area of interest.
Please contact your academic advisor.
What-if Audit FAQ
The What If function allows you to hypothetically change your area of interest. The What If audit will show you what coursework is required for the new area of interest, what courses you have taken that satisfy requirements, and what courses are still left for you to take.
You can use the “What-If” option on the Audits tab to create an audit based on requirements for the program you are interested in. Be sure to select a Catalog Year, Program and Area of Interest. What-If audits do not guarantee that you will be able to major in the area you select. If you decide you’d like to change your area of interest, contact the Enrollment Services Office to submit a “Change of Area of Interest” form.
Since What-If audits are not stored in Degree Works, your advisor can only see your results if the two of you work through a What-If procedure together. You can, however, print a copy to show your advisor.
Plans is a tool for you to arrange course requirements into future semesters. You and your academic advisor may find this helpful as you plan your academic career. It is recommended that you create an active plan and keep it up-to-date. This information may be used by administrators to determine the demand for various courses each term.
You can print your degree checklist audit by clicking on the “Print” button at the top. For a more print-friendly view, save your degree checklist as a PDF (click on Save as PDF button) and then print the document.
The Graduation Calculator enables you to determine the GPA you will need to earn on AVERAGE for the rest of the courses you need to take in order to graduate with a specific desired GPA.
The Term Calculator enables you to estimate the Term GPA based on the projected grades for the classes that you are currently taking.
The Advice Calculator provides you with the different “paths” that you can potentially take to earn a desired GPA.