On August 18, the Executive Council approved the four-phase, research-based approach to selecting a QEP topic. In each phase of the plan, the committee focused on maximizing input from all of the college’s stakeholders. Therefore, MGCCC’s ongoing, comprehensive planning and evaluation processes led to the identification of the topic in two ways. First, the approach was part of a normal submission process for innovative ideas – the Innovators Awards. Second, through this approach the college’s planning guided the discussion and institutional data informed and distilled the topics.
Phase 1: Call for Topics
August 18, 2017 – September 15, 2017
- Use a questionnaire to survey all MGCCC stakeholders (faculty, staff, students, alumni, and community partners), including communication sessions to encourage participation.
- Narrow down topics to top 10 based upon maximum frequencies from survey.
- If there are topics not included that assessment data reports is valuable, the committee can add if data supports the addition.
- Website – We will need a place to house all of QEP topic selection information for stakeholders to view. This is an immediate need for the next several years.
- College president sends an initial email with details of QEP and topic selection to stakeholders.
- A survey link is sent by email.
- Messaging is tailored to four audiences:
- Employees
- Students
- Alumni
- Community Partners
- A follow-up email with details about the QEP is sent to employees, students, alumni, and community partners.
| Dates | Activities |
|---|---|
| August 18, 2017 | Presentation to the Executive Council |
| August 23, 2017 | Presentation to Board of Trustees |
| August 23, 2017 | Letter from President Graham to MGCCC community |
| August 24, 2017 | Direct e-mail to MGCCC employees |
| Throughout | Posters in buildings on all Campuses and Centers |
| Throughout | Social Media: Facebook, Twitter, Google Plus, and Linked In |
| Throughout | Link on main MGCCC home page |
| Throughout | Weekly announcements in Vice Presidents’ newsletters |
| August 28 – September 15, 2017 | Table-Top Tents in Student Cafeteria (with QR code link to survey) |
| August 28, 2017 | Direct e-mail to Alumni Association members |
| August 28, 2017 | Letter from each campus Student Government Association President to officers of all student organizations |
| August 29, 2017 | Presentation to Jefferson Davis Campus |
| August 31, 2017 | Presentation to Jackson County Campus |
| September 1, 2017 | Presentation to George County Center |
| September 1, 2017 | Presentation to AMTC |
| September 5, 2017 | Presentation to Maritime Training Academy |
| September 5, 2017 | Presentation to Perkinston Campus |
| September 6, 2017 | Presentation to West Harrison Center |
| September 11, 2017 | Canvas Announcement |
| September 11, 2017 | Presentation to Keesler Center |
| September 12, 2017 | Presentation to Naval Construction Battalion Center |
Phase 2: Request for Proposals
September 20, 2017 – October 20, 2017
- The QEP Topic Selection Committee will develop a RFP to facilitate the Call for Proposals. The RFP will encourage participants to submit on the top 10 topics (most frequent) derived from the Call for Topics and feedback from QEP Topic Selection Committee members.
- Send out communications (in multiple facets) requesting proposals for QEP topic.
- A rubric will be developed to rank the proposals submitted through the RFP process.
- The QEP Topic Selection Committee will select top 5 proposals using rubric.
- RFP for Quality Enhancement Plan is produced.
- Rubric to rank submitted proposals is created.
- Submitted proposals ranked using the rubric.
- College president sends email to stakeholders encouraging submission of proposals through the RFP process.
- Link to the RFP is distributed.
| Dates | Activities |
|---|---|
| September 20, 2017 | Invitation to submit QEP proposal to Board of Trustees |
| September 20, 2017 | Letter from President Graham to MGCCC community on RFP |
| September 21, 2017 | Direct e-mail to MGCCC employees |
| Throughout | Posters in buildings on all Campuses and Centers |
| Throughout | Social Media: Facebook, Twitter, Google Plus, and Linked In |
| Throughout | Link on main MGCCC home page |
| Throughout | Weekly announcements in Vice Presidents’ newsletters |
| October, 2017 | Invitation to submit QEP proposals to Student Services Council |
| October, 2017 | Invitation to submit QEP proposals to Instructional Affairs Council |
| October, 2017 | Invitation to submit QEP proposals to Business Services Division |
Phase 3: Call for Feedback
October 30, 2017 – December 8,2017
- Emails will be sent to stakeholders to allow them to provide feedback on the top QEP proposals.
- Top proposals will be available on website where MGCCC stakeholders can provide feedback
- Listening sessions across campuses for stakeholders to provide feedback.
- The QEP Topic Selection Committee will analyze feedback results to select the top 3 topics.
- Survey link is distributed by email to allow for feedback.
- Messaging is tailored to four audiences:
- Employees
- Students
- Alumni
- Community Partners
- Feedback sessions are transcribed.
| Dates | Activities |
|---|---|
| Throughout | Online feedback |
| October 30, 2017 | Listening session at George County Center |
| October 31, 2017 | Listening session at Perkinston Campus |
| November 2, 2017 | Listening session at Jefferson Davis Campus |
| November 6, 2017 | Listening session at AMTC |
| November 7, 2017 | Listening session at Jackson County Campus |
| November 9, 2017 | Listening session at West Harrison Center |
| November 2017 | Listening session at three CTE advisory councils |
Phase 4: Final Selection
December 15, 2017 – January 17, 2018
| Dates | Activities |
|---|---|
| December 15, 2017 | The QEP Topic Selection Committee recommends to the Executive Council the top 3 proposals, including rank order |
| January 2018 | The Executive Council makes a final decision on the QEP Topic proposal and recommend to the Board of Trustees |
| January 17, 2018 | The Board of Trustees ratifies this decision |
Proposals
Selected Proposal
Other Submissions
Contact
Dr. Carla Stout
QEP Director
Dr. Brad Bailey
QEP Co-chair
Dr. Jonathan Woodward
QEP Chair
QEP Director
Dr. Brad Bailey
QEP Co-chair
Dr. Jonathan Woodward
QEP Chair
Dr. Suzana Brown
QEP Co-chair
Dr. Jordan Sanderson
QEP Co-chair
QEP Co-chair
Dr. Jordan Sanderson
QEP Co-chair